The Office of the City Clerk is multi-functioned and interacts daily with the City Council, City Manager, all Administrative Departments, other agencies, and the public.

The statutes of the State of California governs the fundamental duties of this department, which include, but are not limited to, the maintenance of all permanent records of the City such as Council actions, ordinances, resolutions, contracts/agreements, deeds, and easements, to name a few.

The Government Code and Election Code prescribes specific procedures and responsibilities for the City Clerk's office.  

The City Clerk prepares the agendas, prepares proclamations, legal notices, is the custodian of the City Seal, receives all claims and filings on behalf of the City, and is generally the main source of information for staff and public alike. The City Clerk also serves as the Election Official and further serves as the local Filing Official for the Fair Political Practices Commission.

Records Management
As a Records Manager, the City Clerk's office oversees the preservation and protection of public records as the custodian of many records of the City, including ordinances, resolutions, minutes of City Council and Planning Commission, election-related documents, campaign disclosure filings and documents, Statements of Economic Interests, and many others.

Election Services
As an Elections Official, it is the duty of the City Clerk's office to administer federal, state, and local procedures through which local government representatives are selected.  The Clerk assists candidates in meeting their legal responsibilities before, during, and after the election.  We conduct these services in accordance with the City Municipal Code, California Elections Code, and Political Reform Act.

General Elections Information

Annual Maddy Act 22-23

Legislative Administration
The City Clerk's office is responsible for facilitating the preparation, posting, and distribution of City Council meeting agendas as well as other required agendas, facilitating official and legislative processes, including publishing and postings in accordance with California Government Code and the "Brown Act," also known as Open Meeting Law. We attest, record, and preserve all official actions of the City Council and certify City documents, and are responsible for the codification of the City's Municipal Code as well.

Meeting Agendas and Minutes

City of San Jacinto Municipal Code
The City Clerk's office maintains the San Jacinto Municipal Code, which is a compilation of City ordinances and is accessible on the City's website as well as at City Hall.

San Jacinto Municipal Code

Public Disclosures and Transparency
The City Clerk's Office serves as the local compliance officer for federal, state, and local statutes, including the Political Reform Act, the Brown Act, and the Public Records Act.

City Council Campaign Filing Form Portal: 

 Click here. 

City of San Jacinto Request Form

Claims Against the City
The City Clerk's office is responsible for the acceptance of claims against the City under the California Tort Claim Act. To orderly and efficiently process your claim, please print or type clearly all of the information requested on the form. Incomplete claim forms may be returned to you as insufficient. Be sure your claim is against the City of San Jacinto and not another public entity. Providing pertinent material can help with the claims process. Completed originally signed claim forms by certified mail or personally delivered to:

City of San Jacinto 
595 S. San Jacinto Avenue
San Jacinto, CA 92583
 

Liability Claim Form